Real engagements, measured results.
Three recent engagements, shown in full. Every client signed an NDA, so each is described by sector, size and outcome rather than by name; several are happy to take a reference call.
Law firm · 20 to 35 people · France
Audit, then integration · 7 weeks
Client intake relied on email chains, paper forms and manual re-entry into several systems. Marketing could not track which leads came from French legal directories and campaigns. Engagement letters often went out late, which delayed billing.
A mid-sized French law firm came to us because onboarding a new client was slow and marketing had no visibility. Intake ran on email chains, paper forms and manual re-entry into several systems. The audit found four tools worth keeping, two that needed proper configuration, one overlap, and one tool that had never suited the French market. We built a secure intake form that creates the client in Clio and HubSpot, generates the engagement letter in DocuSign and files it in Microsoft 365 in one step, and connected the marketing campaigns to HubSpot so return on each channel is visible. Seven weeks from kick-off to handover. The firm measured about 40 hours a month back across paralegal and admin staff.
Healthcare facility · 25 to 50 people · Switzerland
Audit, then integration · 8 weeks
Patient bookings arrived by phone, email and walk-in, and staff updated calendars by hand. Lab results were delayed and re-entered into several systems. Moving a patient between departments was slow.
A Swiss healthcare facility asked us to streamline patient management. Bookings arrived by phone, email and walk-in, staff updated calendars by hand, and lab results and appointments were re-entered into several systems. The audit found three tools worth keeping, three that needed configuration, two overlaps and one tool that did not suit them. We built an online booking form that syncs directly, added automated SMS reminders through Twilio, and made lab results attach to the patient record the moment they arrive. Eight weeks from kick-off to handover. Reception workload dropped by about 60 hours a month, and transfers between departments now happen without anyone re-keying a record.
Consulting firm · 5 to 12 people · United States
Audit, then integration · 5 weeks
Leads were tracked in spreadsheets and project notes were scattered across teams. Onboarding emails were sent by hand and follow-ups were often forgotten, which held back growth.
A young US consulting firm asked us to tidy up onboarding so it could grow. Leads lived in spreadsheets, project notes were scattered, onboarding emails were sent by hand and follow-ups slipped. The audit found four tools worth keeping, two that needed configuration, one overlap and one tool that did not suit a firm of their size. We made HubSpot the single source for lead tracking, automated the onboarding sequence, and consolidated their documents into one workspace. Five weeks from kick-off to handover. The team measured about 20 hours a month back, and lead-to-client conversion rose by 38%.
All clients shown here have signed a non-disclosure agreement with Flow Mesh. Engagements are described by sector, size and outcome only; names, locations and identifying details are withheld.
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