More time with candidates and clients, less time re-typing CVs.
New tools keep piling up, and nobody on your team has the time, or the specialist know-how, to connect them properly. That is exactly the job we take off your hands.
First call · NDA before any access to your systems · Scope agreed in writing
Established agencies where the ATS is already paid for and consultants spend too much of the day on admin around it.
Applications from email, forms and job boards parsed and filed in the ATS, with duplicates flagged instead of created.
Booking links tied to real calendars, with confirmations and reminders sent by email or WhatsApp automatically.
Shortlist reports generated from the ATS for the client, and follow-up reminders for candidates and clients at each stage.
Compliance document requests that stop once the file arrives, and approved timesheets that flow to invoicing without re-keying.
Serving agencies in
United States · Canada · Switzerland · Luxembourg · Singapore · Philippines · France
We work remotely, with no local offices. Calls are in English or French, every deliverable is in writing, and all fees are invoiced in euros.
We work with the software established firms actually run, and connect it so data is entered once and correct everywhere.
+ any tool with an API or a native connector
The ATS licence is the visible cost. The real one is the consultant time spent copying, chasing and scheduling instead of placing.
Applications arrive by email, job boards, the website and LinkedIn. Someone opens each CV and types the candidate into the ATS, and the same person ends up in it twice under slightly different names.
Finding a slot that suits the candidate, the client and the consultant takes five emails. Confirmations and reminders are sent by hand, and a no-show is discovered on the day.
Candidates waiting for feedback, clients waiting for a shortlist, placed people due a check-in. When a consultant is busy or away, the follow-up quietly doesn't happen.
Right-to-work checks, references and signed contracts collected over several reminders. Timesheets come in late or in different formats, then get re-keyed before anyone can invoice.
“I don't build demos. I build agents and automations that have to run on a Monday morning in a real business, with real clients on the other end.”
We are workflow automation and systems integration specialists for recruitment and staffing agencies of 10 to 50 people. We connect the ATS or recruitment CRM to email, calendars, Microsoft 365 or Google Workspace, messaging and invoicing, so a candidate is entered once, interviews get booked without the back-and-forth, and follow-ups, compliance documents and timesheets don't depend on someone remembering. Every engagement starts with a workflow and tools audit, scoped in writing, that gives a recommendation for each tool: automate, keep as is, switch on properly, merge, or let go. We give no legal or immigration advice: we make your tools work together. NDA signed before any access to your systems; we work inside your own accounts and don't copy candidate data out.
Consulting firm · 5 to 12 people · United States
Audit, then integration · 5 weeks
Leads were tracked in spreadsheets and project notes were scattered across the team. Onboarding emails were sent by hand and follow-ups were often forgotten, which held back growth.
The CRM now drives all lead tracking, onboarding emails send automatically, and files live in one workspace. About 20 hours a month back for the team. Lead-to-client conversion up 38%.
Every client shown here has signed a non-disclosure agreement with Flow Mesh. Each engagement is described by sector, size and outcome only. Client names, the software they use and any identifying details are withheld.
We learn how your firm runs, what you pay for and what frustrates you. If your firm already runs well, we say so here.
The NDA is signed before any access to your systems. Then what we'll look at and what you'll receive, agreed before we start.
A session with the partners on who does what, in which tool, then a tool-by-tool review in your accounts, under your permissions. Client data never leaves your systems.
The work done by hand and its cost, what's used, idle and duplicated, and a roadmap in the order that pays back fastest. If a build is worth doing, the scope, timeline and price come in writing.
Integrations and automations built alongside your live systems, tested with your real cases, and switched over at a time you choose.
Sessions on your own tools and cases, written guides, recorded walkthroughs and a 30-day support window, then an optional monthly retainer.
The audit is a fixed fee, quoted in writing after the first call. The build is quoted in writing, per project, after the audit, because the price depends on what the audit finds. Nothing is billed until you've agreed it.
How your firm runs and every tool you pay for, in your own accounts.
We build what the audit recommends, end to end.
Optional: your team trained, your setup supported and improved.
Each step is optional. Nothing begins without a written proposal you've approved. All fees are invoiced in euros.
FREE CHECKLIST
The same questions our paid audit starts with. Work through them in an hour and see whether your stack is costing more than the subscriptions. We'll email you the checklist.
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Make AI Agents and the Make AI provider: how token-based credits work, and when to use your own keyWe don't start from replacing it. The audit judges the ATS like every other tool, and most of the work is connecting intake, calendars, email, documents and invoicing to it. If it doesn't fit how the agency works, the verdict says so and why.
Usually the ATS or recruitment CRM (for example Bullhorn, Vincere, Recruitee or Teamtailor), HubSpot, Microsoft 365 or Google Workspace, WhatsApp, and Make or Zapier to tie them together. Any tool with an API or a native connector can be integrated, and the audit tells you which ones are worth connecting.
No. We automate the requests, reminders and filing around the documents you already ask candidates for. What the checks must cover, and the decision on each one, stay with your agency.
Yes, before any access to your systems. The first call needs no confidential information: we talk about how the firm runs, not about specific clients.
No. We work inside your own accounts under the permissions you grant, and we don't copy client data out to our own systems.
We work best with firms of 10 to 50 people. Under 10 people with two or three tools, an audit would be overkill: write to us anyway and we'll point you in the right direction on a first call.
The audit takes 1 to 2 weeks. Integration and automation are scoped in writing after it and typically take 6 to 8 weeks, built alongside your live systems so desks keep working while it happens.
One call, no candidate or confidential detail needed. If an audit is worth doing, you'll get the scope in writing before anything starts. If it isn't, we'll say so.
Book a callNo obligation · No confidential detail needed